Bring work-based learning together across your college
Track WBL completion without replacing the systems you already use
Your college may already have the tools you need for pieces of the work:
- Handshake for career opportunities and employer engagement.
- Ellucian or another ERP for student and academic records.
- Canvas or another LMS for courses and learning activities.
But work-based learning often happens across all of them—and beyond them.
Grouptrail provides a configurable layer that brings those experiences together so colleges can capture, validate, and report which students are participating in internships, apprenticeships, clinical experiences, service learning, research, and other forms of work-based learning.
The challenge: WBL data lives everywhere
A single student’s work-based learning journey might include:
- An internship found through Handshake
- A WBL-designated course in the SIS
- An experience documented in Canvas
- An apprenticeship managed by another department
- An employer-sponsored experience reported directly by the student
- An experience tracked in a spreadsheet, form, or departmental system
Each system may be doing its job well.
The gap is seeing the complete picture across the institution.
That makes it difficult to answer questions such as:
- Which students have completed a WBL experience?
- Which students still need one?
- What kinds of experiences are students completing?
- Which employers and academic programs are involved?
- Are students confirming that imported experiences actually occurred?
- Where are participation gaps by program, cohort, or population?
- Can leadership demonstrate progress toward institution-wide WBL goals?
Grouptrail becomes the connected WBL record
Rather than replacing your existing systems, Grouptrail can bring relevant data together into a single configurable WBL experience for students and staff.
1. Bring existing WBL data together
Import or integrate experiences already captured in:
SIS/ERP • LMS • Career-services systems • Departmental files • Other institutional data sources
For example, a college can identify courses already designated as containing work-based learning and bring those records into Grouptrail automatically.
2. Let students confirm and complete their record
Give students a simple interface where they can:
Review • Confirm • Edit • Add • Duplicate • Complete missing information
A student can confirm an imported course-based experience while also adding an internship or other experience that happened outside the systems feeding the college’s institutional data.
3. Validate experiences
Configure validation based on the type of WBL experience. That might include:
- Student confirmation
- Faculty or staff review
- Employer/supervisor verification
- Required documentation
- Hours or duration
- Learning objectives
- Evaluations
- Completion status
Different experiences can follow different workflows.
4. Create a complete institutional view
Once experiences come together, colleges can see WBL participation across:
Students • Programs • Departments • Experience types • Employers • Academic years • Cohorts
Staff can identify missing information or students who still need attention instead of piecing together separate spreadsheets and reports.
One WBL view for the student
Grouptrail can also surface the student’s WBL record where students already spend their time. For example, colleges can provide access through Canvas and institutional single sign-on, allowing students to review their existing experiences, confirm records, and add experiences that are missing. The goal isn’t to make students learn another disconnected system. It’s to give them a simple way to maintain a complete record of their work-based learning.
From individual experiences to an institutional goal
A college-wide WBL initiative is bigger than managing internships. It requires the ability to answer:
Has every student had a meaningful work-based learning experience—and can we demonstrate it?
Grouptrail can help institutions move from fragmented WBL activity toward a measurable institutional strategy:
Capture → Confirm → Validate → Complete → Analyze
Instead of counting only the experiences that happen to exist in one platform, colleges can build a more comprehensive picture across the student journey.
Use the systems you already have
Handshake
Continue managing career opportunities, employers, and career-services activity.
Ellucian / ERP
Continue serving as the authoritative source for student, program, enrollment, and academic data.
Canvas / LMS
Continue supporting teaching and learning—and provide students a convenient entry point to their WBL record.
Grouptrail
Bring the relevant information together, fill the gaps, manage WBL workflows, and create the institutional view of completion.
Your existing systems remain valuable. Grouptrail connects the WBL journey between them.
Designed for institution-wide work-based learning
Grouptrail can support:
Internships • Apprenticeships • Cooperative education • Clinical experiences • Service learning • Research • Practicums • Field experiences • Employer-sponsored projects • Other experiential learning
And because Grouptrail is configurable, institutions can define the experience types, validation requirements, workflows, permissions, and reporting that fit their own WBL strategy.
See what a connected WBL strategy could look like
Whether your college is trying to expand work-based learning, measure participation across departments, or ensure every student completes an experience before graduation, Grouptrail can help create the connective layer between the systems and programs you already have.
Bring your existing WBL data together. Fill the gaps. Give students one complete record. Measure progress across the institution.