We keep things simple — we send one bill each year, with one annual fee per user, and all features are included.


per staff/year

or for school districts:


per student enrolled in
your school district/year

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There's no confusing version levels and no hidden costs — all of our features are included in this annual licensing fee along with access to unlimited data records.

We also offer Single Sign On, data integration with other systems, custom development, dedicated Account Managers, and optional consulting services to provide direct assistance with database configuration and training.

Need more information?

Who uses Grouptrail?

Grouptrail is a proven and tested platform hosting millions of workspaces worldwide for education organizations, nonprofits, government agencies, and companies—of all sizes—who are passionate about their mission to change the world.

What will Grouptrail help me do?

Large teams use our collaborative tool for tracking progress across networked projects and programs. Grouptrail showcases what’s working and what’s not working to give managers and leaders real-time access to data that enables insights and fresh ideas.

How does pricing work?

We bill by the year for one annual fee per user. Pricing is $380 per user per year and includes ongoing customer and technical support. We offer bulk discounts and optional consulting services to assist with site configuration and rollout. Reach out to us for more information.

How secure is Grouptrail?

Data security, as well as product stability, are very important to us. We have tested and proven processes in place, so you can focus on changing the world. Learn all about our steps for “defense in depth,” hosting, backups and more here. And we have numerous Student Data Privacy Consortium agreements signed.

What support is provided?

Ongoing customer and technical support is always included. Optionally you can engage the help of our experienced team for  consulting services, customized one on one training, and custom development. We’re serious about helping you work smarter, not harder.

Who built this?

Grouptrail is powered by FMYI, Inc., a software company headquartered in Portland, Oregon, and founded in 2004. Over the years, a dedicated team of innovators passionate about working better and changing the world have been innovating workflow management.

All our features are included with no hidden upgrade fees:

  • Flexible site configuration features
  • Visual dashboard trackers
  • Infinitely scalable database
  • Template task tracking
  • Automated custom reporting
  • User access controls
  • Data security
  • Compatibility with Google Chrome, Mozilla Firefox, Microsoft Edge, and Apple Safari browsers across mobile, tablet, desktop, and conference room displays
  • Phone and email support
  • Integrations (Google Forms/Sheets, ClassLink Single Sign On and Roster Server, Clever, Okta, Twilio SMS, SFTP on AWS, and more — note that these services may separately charge extra fees)

Examples of Grouptrail customers scaling their impact