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How It Works


Save time and stay organized.

Everything in one place.

With all program elements here, you’ll get into the flow easier.

Reduce workarounds.

You’ll spend less time in other apps and attend fewer meetings. Phew!

Track workflows.

Get out of email and get more actual work done.


Stay up-to-date on progress and status.

Identify issues before they become problems.

Leverage real-time early warning indicators, so you can adjust accordingly.

Visualize progress and targets.

Skip status meetings with quick, easy updates at your fingertips.

View goal progression.

Faster feedback loops encourage continuous improvement and higher morale.

Task Checklists

Work more effectively.

Create visual checklists.

Streamline your day by easily following the same, simple steps every time.

Create task dependencies.

Make sure you’re doing first things first and progressing through your checklists.

Assign action items.

Make sure others’ know what to do and when, so that everybody works better.


Gain access to data that inspires insights.

Configure for quick, real-time reporting.

Eliminate manual workarounds and reliance on irrelevant reports.

Identify places for intervention.

Visibility to what’s lagging allows you to provide clear directions, early and often.

Store demographic information.

Knowing the people behind the data encourages more caring service.

Does Grouptrail seem like a good fit for your project or strategic initiative?
Let’s set up a call with you or your director and our director of strategy.

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Need more information?

Who uses Grouptrail?

Grouptrail is a proven and tested platform hosting over two million hubs worldwide for education organizations, nonprofits, government agencies, and companies—of all sizes—who are passionate about their mission to change the world.

What will Grouptrail help me do?

Large teams use our collaborative tool for tracking progress across networked projects and programs. Grouptrail showcases what’s working and what’s not working to give managers and leaders real-time access to data that enables insights and fresh ideas.

How does pricing work?

We bill by the year for one annual fee per user. Pricing is $380 per user per year and includes ongoing customer and technical support. We offer bulk discounts for over 100 users/site, and optional consulting services to assist with site configuration and rollout. Reach out to us at for more information.

How secure is Grouptrail?

Data security, as well as product stability, are very important to us. We have tested and proven processes in place, so you can focus on changing the world. Learn all about our steps for “defense in depth,” hosting, backups and more here.

What technical support and help is provided?

Setup consulting, training, ongoing customer, and technical support is always included. We’re serious about helping you work smarter, not harder.

Who built this?

Grouptrail is powered by FMYI, Inc., a software company headquartered in Portland, Oregon, and founded by Justin Yuen in 2004. Over the years, a small, dedicated team of developers and designers who are passionate about working better and changing the world have been innovating workflow management.

All plans include:

  • Flexible Site Configuration Features
  • Visual Dashboard Trackers
  • Infinitely Scalable Database
  • Template Task Tracking
  • Automated Custom Reporting
  • User Access Controls
  • Data Security
  • Compatibility with Google Chrome, Mozilla Firefox, Microsoft Edge, and Apple Safari browsers
  • Phone & Email Support
  • Integration Options
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