Partnerships tracking

Grouptrail showcases what’s working and what’s not working to give your team real-time access to data that enables insights and fresh ideas. See how Portland Public Schools is using Grouptrail to track business partnerships:

View a template example



Track partnerships, grants, individual stakeholders, and more

Match partner organization with program needs

Create self onboarding checklists for partners

Report on the impact for funders


Technology scalability

  • Centralized database of participants, employers, and resources. 
  • SMS messaging direct to participants, leveraging groups based on your data. 
  • Survey integration via easy-to-use Google Forms. 
  • Permissions options to assign access control for groups with customized dashboards. 
  • Document management and video sharing. 
  • Flexible data forms to gather different types of information over time for each stakeholder to populate the database and minimize user error with copy and paste/emails/file transfers. 
  • Custom reporting views for specific stakeholders to automate real time reporting views and aggregated data analysis. 
  • Various integrations to optimize your time.
OUR PEOPLE Advantage

Benefits for your team

  • Flexibility: Ability to update the terminology and workflow used in the database structure to reflect your needs without the time and cost bottleneck caused by required custom development that reflects the specific needs and terminology of your programs and stakeholders. 
  • Integration: Options for single sign on, Google Forms/Sheets, and for sending out text message reminders. 
  • Reporting: Built in role-based configurable visual reporting to show actionable data dashboards. 
  • Technology: 17 year track record as a software company hosting millions of workspaces, daily updates to the database to add new features, perform bug fixes, monitor security best practices, and meet scheduled timelines. 
  • Support: Ongoing customer and technical support included. 
  • Security: Compliance with security frameworks in our ongoing application, database, and server related security practices. 
  • Scalability: Ability to scale up data fields, forms, projects, partners, and regional programs.
  • Customization: Option for additional customer driven enhancements.

Onboarding help

Customizable templates


IT and legal agreements for procurement


Administrator and user training


Best practices resources and nationwide network

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Portland Public Schools Office of College and Career Readiness has had the pleasure of working with Grouptrail since 2017. They’ve been an invaluable thought partner and technical solution provider as we sought to reimagine our career and work-based learning ecosystem with a lens on opportunity, access and equity. Throughout this engagement, Grouptrail has demonstrated a keen awareness of the challenges and opportunities faced by K-12 institutions, and leveraged that insight to help envision and co-create what is now our Partner Connect platform.

As a former K-12 CIO, software startup Chief Innovation Officer and classroom teacher I’ve rarely encountered an organization like Grouptrail that really “gets” the K-12 environment. Grouptrail has consistently demonstrated great empathy, sought to understand our unique needs and provided essential expertise as we navigated the people, processes, technology and desired outcomes we aspired to.

Our partnership continues to grow and evolve with the shifting landscape of CTE, Work-based Learning and broader partnership efforts in our district and beyond.  We are actively exploring new innovations with a jobs/work-based learning marketplace, advances in tracking of contributions, and evolution of matching capabilities. Grouptrail provides the inherent flexibility we need to add an unlimited array of items to track, matching capabilities via our tag categories and technical capabilities to support both existing and custom integrations.

I cannot say enough about how essential they’ve been to this work and am inspired how it is transforming how PPS is connecting our students to the world of work and using data to inform decision-making and improve communication.

Jay Keuter
CTE Strategic Business Partnership Manager
Portland Public Schools

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