How Grouptrail is customized for Ohio institutions

Ohio institutions need a single system that can manage both HB 98 work‑based learning requirements and the expanding demands of Workforce Pell, without relying on multiple disconnected tools. Grouptrail gives colleges a unified platform to track work‑based learning, employer participation, hours and documentation, credential alignment, and student progress across short‑term certificates, TechCred programs, apprenticeships, internships, and noncredit pathways. Purpose‑built for Ohio’s community college ecosystem, Grouptrail centralizes all experiential learning and workforce data in one secure, configurable system—reducing administrative burden and giving institutions the infrastructure they need to scale high‑quality, employer‑aligned programs.

Grouptrail Workforce Pell WBL apprenticeship and state reporting

One system for Workforce Pell and HB 98 work-based learning tracking

Ohio’s HB 98 legislation requires schools and colleges to track:

  • Work-based learning experiences
  • Employer participation
  • Hours completed
  • Verification and documentation
  • Student progress toward graduation pathways

At the same time, Workforce Pell requires:

  • Employer validation
  • Credential alignment
  • Enrollment + completion tracking
  • Employment outcomes
  • Transparent reporting

Grouptrail supports both sets of requirements in a single, cohesive platform, eliminating duplicate systems and reducing administrative burden across workforce, academic, and career services teams.

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Purpose‑built for Ohio’s short‑term credential expansion

Grouptrail supports the data elements needed for:

  • Workforce Pell
  • TechCred
  • Industry‑recognized credentials
  • Noncredit → credit pathways
  • Apprenticeships & pre‑apprenticeships
  • Co‑ops, internships, and clinicals
  • Career‑connected learning

Ohio’s colleges can centralize all workforce and experiential learning data in one place.

Supports Ohio’s TechCred and employer‑driven credentialing

TechCred requires colleges to track:

  • Employer applications
  • Credential eligibility
  • Student enrollment
  • Completion documentation
  • Verification workflows

Grouptrail automates and centralizes these processes, reducing manual tracking across spreadsheets and email.

Built for Ohio’s community college ecosystem

Ohio’s 23 community colleges operate with:

  • High employer engagement
  • Large noncredit enrollments
  • Distributed workforce teams
  • Multiple grant‑funded programs
  • Growing demand for WBL in academic programs

Grouptrail provides a unified system that supports all departments — workforce, continuing education, academic divisions, and career services.

Key capabilities for Ohio colleges

Unified workforce and work-based learning tracking

Track all experiences in one system:

  • Short‑term certificates
  • Industry‑recognized credentials
  • Internships and co‑ops
  • Apprenticeships & pre‑apprenticeships
  • HB 98 WBL experiences
  • Employer partnerships
  • Undergraduate research and mentorship
  • Noncredit workforce programs

Configurable workflows

No coding required. Colleges can customize:

  • Forms
  • Fields
  • Dashboards
  • Approval steps
  • Employer validation workflows
  • WBL documentation processes

Data integrations

Grouptrail integrates cleanly with:

  • Ellucian Banner
  • Ellucian Colleague
  • PeopleSoft
  • Salesforce
  • SFTP + scheduled exports
  • Google Sheets

Security and compliance for Ohio institutions

  • FERPA‑aligned
  • WCAG 2.1 AA accessibility
  • Role‑based permissions
  • Secure hosting
  • Encrypted data in transit and at rest

Your IT team maintains full control over data governance.

Implementation designed for Ohio’s pace

Typical timeline: 6–8 weeks

Includes:

  • Workflow mapping
  • Configuration
  • SIS and ERP integration setup
  • Testing
  • Training
  • Go‑live support

We handle the heavy lifting so your team can stay focused on students and employers.

Supporting Ohio’s workforce vision

Grouptrail aligns with Ohio’s statewide goals:

  • Expanding short‑term credentials
  • Strengthening employer partnerships
  • Meeting HB 98 WBL tracking requirements
  • Preparing for Workforce Pell
  • Supporting TechCred
  • Increasing credential attainment
  • Improving workforce outcomes

Ohio colleges are building the future of workforce education — Grouptrail provides the infrastructure to power it.

Next steps

We can provide:

  • A Workforce Pell + HB 98 readiness session
  • A TechCred workflow demo
  • A sandbox environment
  • A data + integration review
  • A tailored proposal for your college

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Get your Workforce Pell readiness checklist

We’ve created a practical, institution‑friendly checklist that outlines everything you need to be ready for Workforce Pell — from student‑level data to employer validation to employment outcomes.

View and download the Workforce Pell readiness checklist